How to Change Signature in Outlook Introduction?

How to Change Signature in Outlook Introduction

Email is become a necessary tool for communication in the digital era. Email signatures significantly impact how professionally you come across, whether you’re communicating with clients, coworkers, or friends. Users of the popular email program Microsoft Outlook may personalize their signatures to give their messages a unique touch. To help you establish a polished and expert email presence, we will walk you through altering your signature in Outlook in this post.

Step 1: Open Outlook

Open Microsoft Outlook on your PC to get started. Find the program icon by looking for it on the taskbar or your desktop. To launch the software, double-click the icon.

Step 2: Access Outlook Options

Open Outlook, then click the “File” tab in the window’s top-left corner. In turn, a drop-down menu will appear. Select “Options” from the list of choices. The Outlook Options dialog box will pop up as a result.

Step 3: Navigate to the Signature Settings

There is a list of categories on the left side of the Outlook Options dialog box. Search for and choose the “Mail” category. This will cause the dialog box’s main section to show the mail-related choices. Find the area under “Create or modify signatures for messages” by scrolling down. You may manage your email signatures from this page.

Step 4: Create a New Signature

Click the “Signatures” button to modify your signature. The “Signatures and Stationery” window will then open. You may manage many signatures in this window and decide which one to use for specific email accounts or circumstances.

By selecting the “New” option, a new signature may be made. Give your signature a clear name so that you can locate it afterward. Consider giving it a name like “Professional Signature” or “Personal Signature.”

Step 5: Customize Your Signature

The fun part is about to begin: personalizing your signature. You may create your signature using a variety of formatting choices in the editing section of the “Signatures and Stationery” box.

Please precisely enter your name in the text field as it appears in your signature. Choose the font, size, and color to style your character according to your tastes or business branding standards.

You may add further contact details underneath your name, such as your work title, business name, phone number, and website. Keep it professional and concise at all times.

You may also improve your signature by using a logo or picture. To achieve this, choose the formatting toolbar icon that resembles a picture. Choose the picture file you wish to use, then change the signature’s size, alignment, and image placement.

Step 6: Set Default Signature

You may choose which signature to use as the default for new messages, replies, and forwards once you have changed it to your satisfaction.

Choose the email account you wish to link to your freshly generated signature from the drop-down choices under “Choose default signature” in the “Signatures and Stationery” box. The drop-down options for “New messages” and “Replies/forwards” should be used to choose the signature you made.

Step 7: Save and Apply

To save your changes after designing and personalizing your signature, click the “OK” button. You’ll return to the Outlook Options dialog box after that. Click “OK” again to confirm your signature was applied correctly.

Step 8: Test Your Signature

Create a new email to make that your unique signature is functioning correctly. Your signature ought should appear at the bottom of the message automatically. Whether not, check to see whether the appropriate signature is set as the default for new messages.

To verify that the signature is shown properly in the recipient’s email client, you should also send a test email to yourself or a trustworthy recipient. Doing this lets you ensure that your signature seems expert and is formatted appropriately on all platforms and devices.


A robust email signature may positively impact receivers in the digital age. You may quickly alter your Outlook signature by following the instructions in this article, giving your email conversation a polished and unique touch. Remember to make your signature brief, pertinent, and aesthetically pleasing. Make sure your signature appropriately represents your most recent professional information by regularly examining and changing it. Now that you have a skilled and effective Outlook email signature, you can start making an impression.